The employer’s obligation to keep a register of the working hours worked by each employee is stipulated in art. 119 of Law no. 53/2003 – Labor Code.
This register is mandatory not only to create the possibility to verify how the employer complies with the legal provisions on working time and rest, but also for the correct preparation of the payroll and to submit it to the labor inspectors, whenever requested.
The daily working hours worked by each employee shall be registered with the start and end times of the working hours, as a rule, by means of the attendance register.
For mobile employees, who do not have a fixed place of work and work away from the employer’s premises, the register of working hours must be adapted to the specific nature of their activity.
In their case, the employer may use various methods to register working time, such as:
- Electronic timekeeping systems: The employer may implement mobile applications or GPS systems through which employees can register the beginning and end of work hours and trips taken.
- Electronic Time Attendance Systems: Mobile employees may be required to report daily or weekly work schedules, activities performed, and locations via electronic forms or applications.
- Daily/weekly schedules: The employer may draw up schedules of the activities of mobile workers, and mobile workers must confirm the hours worked by means of reports or registers, which are then checked and approved by their superiors.
This register of working hours must be tailored to reflect the specifics of each individual’s activity and comply with the legal rules on working time and rest.
The contravention by the employer of the above obligation is sanctioned with a fine from 1,500 lei to 3,000 lei.