Any person who enters a workplace with the employer’s consent — whether a visitor, subcontractor, external collaborator, or delivery person — automatically falls under occupational health and safety (OHS) regulations. For this reason, the employer has a legal obligation to ensure that third parties are properly trained before entering or carrying out any activity on the premises.
This obligation is stipulated in Article 20, paragraph (5) of Government Decision no. 1425/2006, which states that all individuals carrying out activities within the unit, regardless of their employment or collaboration form, must undergo OHS training before starting any work.
The training is carried out by a representative of the employer who has OHS responsibilities and must be documented with a signature in a specific register or form. This proof is essential in case of an inspection or incident.
Regardless of the legal status of the person, the responsibility for training lies with the employer managing the area where the activity takes place.
What Are the Risks of Failing to Provide Training?
Failing to comply with this obligation may lead to:
- Fines or other sanctions from the labor inspectorate;
- Legal liability in the event of an accident, even if the injured party is not directly employed;
- Operational disruptions during audits or compliance inspections.
Expert Recommendation
Every company should implement a clear internal procedure for the training of third parties, include it in the prevention and protection plan, and ensure it is known by the personnel managing access to the premises. It is also advisable to use a standard visitor training form and to maintain a separate register for third-party training records.
Training is not just a formality – it is a real preventive tool that protects both the company and the temporary personnel on site.